Privacy Policy

We may collect the following information when you submit a form:

• Contact details (name, email address, phone/WhatsApp number)
• Participation selections (competition categories, workshop, dinner, shirt size/quantity, sponsorship tier)
• Messages you send to us (support inquiries)

We do not process card payments or store payment card details on this website.

We use your personal data strictly to:

• Process and confirm your online registration
• Send your confirmation email and manual payment instructions
• Provide customer support and address your inquiries
• Manage Event logistics, including competition scheduling, workshops, and dinner arrangements

Upon successful submission of your registration form, an automated confirmation email will be sent to the address provided. This email will contain your reference ID and a summary of your selected activities.

Since our website does not process direct online card payments, this confirmation email will also include detailed instructions for completing your manual payment.

Please keep your reference ID confidential and provide it only when communicating with official Event staff.

We handle your data with care and share it exclusively with:

• Authorized Event staff managing registrations, scheduling, and on-site logistics.
• Essential technical service providers required for website hosting and email delivery.

We strictly do not sell or rent your personal information to third parties.

This website strictly utilizes only basic technical and essential cookies necessary to ensure the core functionality of the system, such as form submissions and basic navigation.

We do not employ any advanced analytics tracking tools or marketing cookies.

We employ industry-standard technical measures to safeguard your personal data during submission and storage.

While we prioritize data security, we encourage participants to inform us immediately if they suspect any unauthorized access or data discrepancies.

Your personal data is retained only for the duration necessary to fulfill the purposes of managing the Event, facilitating follow-up communications, and meeting applicable legal obligations.

Once the designated retention period expires, your data will be securely deleted or anonymized.

You may request to update or correct your registration information by contacting us.

You may also request access to or deletion of your personal information where applicable by law.

Photography, audio, and video recording may occur during the Event for promotional, documentation, and archival purposes.

By attending, you acknowledge that your likeness may be captured. If you have privacy concerns regarding media participation, please notify the organizers prior to the Event to discuss reasonable accommodations.

We may update this Privacy Policy periodically to reflect operational changes. The latest version will always be posted on this page with a revised updated date.

If you have questions regarding this Privacy Policy, your registration data, or the manual payment process, please contact:

• Sinikan Suksipheng: kantsiniklxreiy@gmail.com
• Stuart Cooper: stuart.cooper@gmail.com